An office renovation is difficult enough. Between finding a temporary place for your workforce to laying out a budget and planning the project, you don’t need to deal with the added stress of a strained relationship between you and your contractor. Use these tips to help your company develop a great working relationship with your preferred contractor.
1. Start by Finding a Specialist Office Renovation Contractor
You wouldn’t hire a plumber to work on your building’s electrical system and by that token, you shouldn’t hire just any contractor to do the work of an office renovation contractor. A contractor who specializes in office remodels is going to have the necessary skills and experience to do everything you need — upgraded plumbing and electrical systems, flooring, drop ceilings and more. Non-specialized contractors will likely need to bring in outside help to do many of these jobs, which increases costs and potential scheduling conflicts.
2. Bring The Contractor On Board Early
Many people wait to hire their contractors until well after they’ve developed a budget and renovation plan. In actuality, the contractor should be one of the first people who you speak with. He can help you set realistic goals that align with your business’s expectations so that you don’t need to revise your plans over and over.
3. Let Your Office Renovation Contractor Help You Develop Your Budget
As a businessperson, you probably don’t have time to keep up with trends in material costs and other budgetary factors. Include your contractor in the development of your renovation budget and you’ll be much less likely to run into a costly surprise.
4. Don’t Hesitate to Ask for Advice as You Prioritize Renovation Projects
When it comes to prioritizing and staying within budget, your office renovation contractor is your best ally. He can help you choose which priorities you should spend more or less money on. For instance, your contractor might know of a few ways that you can save on new flooring. You can then devote those savings to something higher on your list, like an upgraded electrical system.
5. Develop Project Specifications
A well-planned budget isn’t the only thing you’ll need for your project to go smoothly. You and your contractor should also work together to develop a set of project specifications. This should include blueprints of the project as well as your overall vision for the completed project. Project specifications will keep you and your contractor on task and in perfect alignment.
6. Make Backup Plans
Material costs sometimes rise unexpectedly. A manufacturer may discontinue a product or material that was included in your project specifications. These kinds of situations are rare, but when they do happen, your best defense is to be ready with an alternate option. This way, your contractor can move ahead with the project quickly rather than delaying as he awaits your decision.
7. Avoiding Scheduling Frustrations
At the outset of a project, meet with your contractor to develop a construction schedule that includes a bit of extra time just in case you run into delays. If there is a particular date that construction absolutely must be finished by, then make sure that your contractor is aware of this so you can start the project well in advance. Throughout the project, both you and your contractor should monitor the schedule and inform the other party of any potential delays.
8. Contingencies if Your Project Runs Past Deadline
A good office renovation contractor knows how to project a realistic timeframe and how to meet deadlines. However, sometimes misfortune strikes, despite the best planning. It is wise to make sure that wherever your workforce will be working during this project, they’ll be able to work there a little longer — just in case the renovation takes longer than anticipated.
9. Communication is Everything
From start to finish, good communication between you and your contractor is what keeps your project moving smoothly. Your contractor should be willing to update you on progress frequently, and he should also notify you promptly of any problems that may arise.On your end, make sure to speak with your contractor immediately any time there is a change of plans. Do you want different light fixtures, or have you decided to use a different type of flooring? If so, try to notify your contractor before he places an order for materials, or at the very least, before he starts installing them.
10. Inspect the Project Routinely
The best way to prevent friction between you and your contractor is to stay informed on the project. To that end, make every effort to stop by and inspect the new office routinely throughout the construction phases. If something doesn’t meet your expectations, you’ll be able to spot it early, when the problem is easier to correct.
Exceptional contractors make it easy to for you to work with them. Contractors like Premiere Works achieve that goal by maintaining a high level of trust and professionalism — from the planning phases of your project through completion.